HR Administrative Assistant

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I understand that I am applying for employment at this particular Chick-fil-A® Restaurant location only and this location is operated by an independent franchisee (the “Franchisee”). I further understand that completion of this application does not indicate that there are any positions currently open and does not obligate the Franchisee to hire me.

I certify that all of the answers given in this application are true and complete to the best of my knowledge and that I have personally completed this application. I understand that providing false or misleading information or omitting pertinent information in my application or a job interview shall be grounds for rejection of this application or for immediate discharge if I am employed.

I understand that if I am employed, my employment will be for no definite period of time. I understand that my employment may be terminated at-will with or without cause, and with or without notice, at the option of either the Franchisee or me.

I authorize all persons or businesses contacted by or on behalf of the Franchisee about me or my application to disclose any and all performance reviews, reports, and other documents and information related to my background, work history and qualifications, without giving me prior notice of such disclosure. I also authorize the persons named herein as references and others of whom the franchisee may inquire about my background to provide the Franchisee with any pertinent information they may have regarding me. By signing below, I fully release the Franchisee, my former employers and all other persons, and businesses from any and all claims, demands or liabilities arising out of or in any way related to such references or disclosures.

This Chick-fil-A Franchisee is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, sex, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, and/or any other protected status, classification or factor, in accordance with the requirements of all federal, state and local laws. Applicants requiring reasonable accommodations to the application and/or interview process should notify the Franchisee.

You must agree to the disclosure statement provided in order for us to accept your application.

You will receive confirmation after we have received your application.

Job Title: Administrative Assistant – Human Resources and Operations

Job Type: Part-Time to Full-Time

Location: 50 E 42nd St. New York, NY 10017

Compensation: $20/hr

*This is an in-restaurant position for an individual location. This is not an office, corporate, or multi-unit position.*

Role Summary:

Based in Midtown Manhattan, this role will help provide administrative and support for the development and implementation of Chick-fil-A culture, HR, talent, and some operations for an individual Chick-fil-A restaurant franchise. The ideal candidate will have the utmost professionalism, growth mindset, an eye for the details, and will be comfortable in an entrepreneurial environment. Key competencies required in this role include: strong written and verbal communications, strong organization and follow through, strong administrative skills, strong adaptability, resourcefulness, and eye for even the smallest details.

Responsibilities:

  • Review resumes and invite candidates in for interviews.
  • Manage candidates’ applications in applicant tracking system.
  • Manage existing employee’s files in applicant tracking system.
  • Manage and maintain uniform inventory by keeping it stocked, submitting orders for approval when running low, and laundering used uniforms.
  • On interview days, receive and keep detailed notes on candidates arriving and not arriving for interviews.
  • Collect signatures on necessary forms when requested including, but not limited to direct deposits, policy updates, sick pay, and follow up to ensure all employees have signed.
  • Onboard new hires by entering their data into HR/Payroll system, updating their application status, printing updated information for managers and preparing other relevant materials prior to employee’s first day.
  • Keep in restaurant postings up to date by including the weekly schedule and other postings as required by law.
  • Track and collect signatures and information needed to process paid sick leave and communicate to relevant leadership
  • Review signatures daily to ensure relevant matters have been properly documented including, but not limited to time punch variance.
  • Assist in collecting all relevant information for any notices or other requests for information.
  • Enter daily reviews and feedback on 3rd party delivery personnel.
  • Maintain and update catering customer database.
  • Track additional rewards and incentives for employees.
  • Receive list of items to order from various vendors from leaders and submit orders for approval.
  • Maintain first aid inventory
  • Enter vendor invoices.
  • Provide additional administrative support when/where needed.

 Qualifications:

  • Minimum of 1+ years of directly related experience HR or administrative support experience.
  • Highly detailed and organized.
  • Strong administrative, organization, planning, management, and follow through skills.
  • Ability to handle confidential and sensitive information.
  • Ability to work in an entrepreneurial environment.
Location: New York, NY
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